Hiring the church halls

Description of the halls and rates

Generally, we’re happy to hire the hall; but we need to lay down a few rules in order that we can continue to do so. So you know what we expect, please look through this page and then download the PDF form to complete. You should then sign and date one copy of it and return it with your deposit. Please keep another copy for your records. You are also strongly advised to download the relevant Fire Action notice for the hall you’re interested in.

What we need you to do
You must tell us what you need the hall for, and what activities will be taking place.	We cannot allow illegal activity or anything which is opposed to Christianity. We also need to consider our neighbours, who may be disturbed by noise; and other users of the halls who may be affected by your activity.
You and people with you must not smoke in any part of the building. Naked flames and candles are not permitted under any circumstances.	It is against the law to smoke anywhere in the buildings. There are smoke detectors which could be set off. Flames and candles are a fire risk.
You must leave the hall in the condition that you would wish to find it in, or pay for its cleaning.	We do not provide a cleaner in the cost of the hire. If we need to employ special cleaning, we will charge you at the rate of hire for the time it takes to clean after your booking.
You must clean the kitchen (if used) and the toilets, or pay for special cleaning.
You must reimburse the PCC for the cost of any damage which occurs during your booking.	The PCC cannot afford such unforeseen expenditure and insurance claims increase our costs unreasonably too.
You must take away all your rubbish.	The Borough Council will not take away hall refuse and we cannot provide bins for hall users.
You must not put up any posters or other notices.	Notice-boards are allocated for specific purposes, and the building can be damaged by fixing things to walls. If you would like to advertise anything, please ask.
You must keep to the times booked. Your clearing-up time must be included in your booking. Overtime will be charged for.	There may be other lettings after yours. We need to consider our neighbours for evening bookings.
You must provide details of all relevant insurances.	Certain activities need Public Liability Insurance. If yours does, we need to see evidence that you have it in order that the church is not liable for any claim.
You must provide details of all relevant licences.	Supply of alcohol, together with music, dancing and other public entertainment, needs to be licensed.
You must not exceed 100 people at your event. Upstairs at Christ Church and in the Brodie Hall the maximum is 50.	Any more could jeopardise their safety in any emergency.
You must submit to any instruction given by an officer of the PCC.	We can’t cater for all eventualities in these notes, and there may be individual circumstances in your case.
You must fill in, sign and date the form you can download, and return one copy to us.	We need to know contact details, and know that you have understood these conditions.